Do You Need An Assistant And How Do You Find One?


There comes a time in a successful real estate agent’s career when there is more work to do than hours in a day.  If the business is to grow, a qualified assistant or virtual assistant needs to be found, hired, and trained.  It’s a big step, with many things to consider.  Without an assistant, you can’t move forward.  Hire the wrong assistant, and you take a step backward.


Recently I was asked to help a successful real estate team in Portland, OR find an assistant.  Finding a qualified real estate assistant isn’t as easy as posting a wanted advertisement.  The need and demand for a real estate assistant is greater than the supply.  The skill set needs to be tailored to a residential or commercial real estate business’ needs and licensing may be necessary.


Below are some links to blog posts that can be helpful in evaluating the need for an assistant, what the assistant should be able to do, and how to find one:


I suggested that the real estate team read these posts to evaluate how they planned to use the assistant to build their business.  I then did some online research and offered the following suggestions to locate qualified assistant candidates:

  • Explore hiring an online Real Estate Professional Assistant service such as Online REPA
  • E-mail local real estate schools with the job description so that they can communicate it to their current and former students. A list of approved pre-license real estate schools in Oregon can be found here.
  • E-mail or talk to principal / managing brokers who may have failing agents better suited to working as an assistant.
  • Portland Community College has a real estate program. Communicate the job opening to the dean and instructors.
  • Talk to current real estate assistants that you know.  If they’re part-time, maybe they’d like to add hours by working part-time with you also.
  • Ask current real estate assistants and agents if they know anyone that they can recommend you talk to about an assistant position.


If you have an assistant, how did you find him or her and was it a good business move for you?


Rick Obst is an Arizona native who moved to Eugene, Oregon in 2005 and fell in love with the verdant Pacific Northwest.  He enjoys photography and discovering the many people, places, and events that make this part of the world so special.

To learn more about Eugene, Lane County, and western Oregon, visit 365 and More Things to do in Lane County, Oregon on Facebook.  You'll see hundreds of pictures and links to discover the beauty and attractions of this special area.


Comment balloon 8 commentsRick Obst • September 05 2012 06:50AM


Rick - great advice on finding the right real estate assistant - will come back to this one. Regards Dave

Posted by David Grbich, Orange County Real Estate - 949-500-0484 (Realty One Group - over 6 years ago

David:  Thank you for your comment.  I hope that there is a lot of good, practical information here to help real estate professionals decide whether it's time to hire an assistant, what they should have the assistant do for them, and how to find one.

Posted by Rick Obst over 6 years ago

Thanks Rick, something that I should have done months ago, need to fill that assistant position asap,


Posted by Bob Crane, Forestland Experts! 715-204-9671 (Woodland Management Service / Woodland Real Estate, Keller Williams Fox Cities) over 6 years ago

Bob: Decide what you want the assistant to do that will help you to build your business and free up your time for more profitable efforts.

Posted by Rick Obst over 6 years ago

Rick thanks for your post.

I hired an assitant this year with  years of experience in mortgage lending, turned out to be the best thing I could have done for my business. He's now an agent, and more of a partner. Now it's his job to find our next assitant.



Posted by Frank Castaldini, Realtor - Homes for Sale in San Francisco (Compass) over 6 years ago

Frank: If you find the right assistant it can be like a burden has been lifted off of you.  You became a mentor that trained your assistant to rise to the next level.  Now you can take another step forward.  Please write a post about your experience and leave the link in a future comment here.

Posted by Rick Obst over 6 years ago

Rick, thanks for putting together this educational post.  I am bookmarking this page with the hop that I will need an assistant in the not too distant future.

Posted by Sharon Parisi, Dallas Homes (United Real Estate Dallas ) over 6 years ago

Sharon: It's a big step for an agent to hire an assistant.  Think it through carefully and talk to other real estate professionals who already have assistants.  I hope that this post will be helpful in your decision making process.

Posted by Rick Obst over 6 years ago